Before you can send the data directly by e-mail, you need to complete certain procedures, such as specifying the e-mail server settings. Procedure for Setting to Send E-Mail/Send and Receive I-Fax
Before you can save the data to a shared folder or FTP server, you need to complete certain procedures, such as specifying the location to save the scanned originals to.
Procedure for Setting a Shared Folder as a Save Location Procedure for Setting a FTP Server as a Save Location |
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The Address Book enables you to specify a destination by selecting from a list of registered destinations or by searching by name for destinations with recipient names.
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You need to register destinations in the Address Book before using this feature. Registering Destinations
Register the shared folder or FTP server address from a computer.
Registering Destinations from Remote UI |
If a destination is selected from <Address Book> in the Home screen, the Basic Features screen for e-mail sending or file saving can be displayed while the selected destination remains being specified.
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Three-digit numbers (coded dial numbers) are assigned to addresses in the Address Book. You can specify an address simply by entering its coded dial number.
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To use coded dial numbers, the destination must be registered in the Address Book beforehand. Registering Destinations
Register the shared folder or FTP server address from a computer.
Registering Destinations from Remote UI |
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If your office has an LDAP server installed, you can specify a destination using user information in the server. Access the LDAP server via the machine to search for the appropriate user information and specify it as destination.
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You need to specify the settings for connecting to an LDAP server beforehand. Registering LDAP Servers
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Select <Confirm Destination>.
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Select the check box for the destination to be deleted, and select <Remove from Dest.>.
If you select Group, select <Details> <Destination>; you can view the destinations registered in the group.
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Select <Yes>.
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You can specify the scanning size of your original.
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You can select the file format to which originals are scanned from PDF/JPEG/TIFF. For PDF, you can select Compact PDF that reduces the data size or the PDF format that enables a text search by including text data scanned with OCR (optical character recognition). You can also create a PDF file with enhanced security by encrypting data or adding the signature.
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If you select JPEG in <File Format> and try to scan an original from the platen glass, you can only scan one page. To scan a multiple-page original all at once, use the feeder. Each page of the original is saved as a separate file. If you select TIFF or PDF, you can scan multiple-page originals either from the platen glass or from the feeder. In this case, whether the original is to be saved as a single file or each page as a separate file can be specified in Dividing a PDF File by Page or Dividing a TIFF File by Page.
<PDF (Compact)> and <PDF (Compact/OCR)> compress photos and illustrations on originals more than <PDF> and <PDF (OCR)>. The file will be smaller, but the image quality of some originals or the number of originals that can be scanned at once may be lower.
In <PDF (Compact/OCR)> and <PDF (OCR)> you can configure the settings so that the machine automatically detects the original direction during scanning based on the direction of the text read by the OCR function. <OCR (Text Searchable) Settings>
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The machine can automatically scan the front and back sides of originals in the feeder.
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The machine cannot scan both sides of originals automatically when the originals are placed on the platen glass.
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If there are additional pages of originals to be scanned, place the next original on the platen glass, and select <Scan Next>.
Repeat this step until you finish scanning all of the pages.
When there is only one page to be scanned, proceed to the next step.
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Select <Start Sending>.
The sending/saving process starts.
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Start the Remote UI and log in to System Manager Mode. Starting Remote UI
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Click [Settings/Registration] on the Portal page. Remote UI Screen
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Select [TX Settings] [Network Settings - E-Mail/I-Fax Settings].
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Click [Clear] in [Clear Mail Box].
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Read the message that is displayed, and click [OK].
E-mail is deleted from the mailbox.
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If you always want to scan with the same settings: Changing the Default Settings for Functions
If you want to register a combination of settings to use when needed: Registering Frequently Used Settings
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