Sending the Same Document to Several Recipients (Sequential Broadcasting)

This machine allows you to prepare for sending the same document to a maximum of 101 recipients in one operation. The recipients can be specified by entering the fax/telephone numbers and selecting the registered recipients (the particular recipient's number and the group dial) in combination.

The following number of recipients can be specified in combination.

• The recipient registered to the machine:

  Up to 100 (total of the particular recipient's number and the group dial)

• Entering the fax/telephone numbers or redialing:

  1

Important

• It may be possible that faxes will reach unintended recipients due to the misdialing or incorrect registration of fax/telephone numbers. When you send important documents, it is recommended that you send them one by one after speaking on the telephone.

  Sending a Fax after Speaking on Telephone

Note

• If you frequently send documents to the same group of recipients, you can group these numbers for group dialing. This will allow you to send documents to all the recipients in the group by simply operation.

  Registering Recipients in Group Dial

• For details on the basic sending operations:

  Sending Faxes by Entering Fax/Telephone Number

1. Make sure that the machine is turned on.

2. Load documents on the platen glass or in the ADF.

3. Select FAX on the HOME screen.

   LCD and Operation Panel

   The Fax standby screen is displayed.

4. Adjust the scan contrast and resolution as necessary.

   Setting Items for Sending Faxes

5. Specify the first recipient.

   

   Specify the first recipient with the one of the following methods.

   • By specifying with the recipient registered to the machine:

     Press the left Function button and specify the recipient.

     Sending a Fax to the Registered Recipient

   • By entering the fax/telephone numbers:

     Use the Numeric buttons to enter the recipient's fax/telephone number.

     Sending Faxes by Entering Fax/Telephone Number

     Note

     • If FAX number re-entry in Security control under FAX settings is set to ON, enter the number again.

       Security control

   • By redialing:

     Press the right Function button and select a number in the outgoing call logs.

     Manual Redialing

6. Add the recipient.

   1. Use the button to select Add recipient, then press the OK button.

      

      The list of the recipients is displayed.

   2. Select a method to add the recipient.

      

      1. You can add the recipient from the registered recipients by the left Function button.

      2. You can add the recipient by entering the fax/telephone numbers after pressing the center Function button if you added a first recipient from the registered recipients.

      3. You can add the recipient by selecting a number from the outgoing call logs after pressing the right Function button if you added a first recipient from the registered recipients.

   3. Add a recipient.

      Add a recipient according to the selected method.

      The Sequential broadcasting screen is displayed after specifying the multiple recipients.

      

   4. If you want to add the recipient further, repeat the same procedure.

   Note

   • You can specify the recipient either by entering the fax/telephone number or by selecting a number from the outgoing call logs.

   • If you want to delete the recipient, use the button to select a recipient that you want to delete, then press the button.

7. Press the Color button for color transmission, or the Black button for black & white transmission.

   Important

   • Color transmission is available only when the recipient's fax machine supports color faxing.

Note

• To cancel a fax transmission, press the Stop button. To cancel a fax transmission while it is in progress, press the Stop button, then follow the instructions on the LCD.

  When you press the Stop button, fax transmission to all the recipients specified will be canceled. You cannot cancel a fax transmission to only one recipient.

• If documents remain in the ADF after the Stop button is pressed while scanning is in progress, Document in ADF. Select to eject document. is displayed on the LCD. By pressing the OK button, the remaining documents are automatically ejected.