Forwarding a Document in Machine's Memory to Shared Folder on the Computer

You can forward the received faxes stored in the machine's memory to the shared folder on the computer as PDF files using the operation panel of the machine.

You can forward a specified document in the machine's memory to the shared folder on the computer or forward all the documents in its memory to the shared folder on the computer at a time.

Important

• Do not disconnect the machine with the computer when the machine forwards received faxes to the shared folder on the computer.

• We assume no responsibility for damage to or loss of data for whatever reason even within the warranty period.

Note

• Register the destination folder using Canon Quick Toolbox in advance.

  For details on how to register the destination folder:

  Destination Folder Settings

• When forwarding a specified document, you specify it by its transaction number. If you do not know the transaction number for your target document, print the list of documents (MEMORY LIST) first.

  Printing a Document in Machine's Memory

• After forwarding the fax in the machine's memory to the shared folder on the computer, the fax is still stored in the machine's memory.

  For details on how to delete the fax in the machine's memory, see Deleting a Document in Machine's Memory.

1. Make sure that the machine is turned on.

2. Make sure that the machine is connected with the destination computer.

3. Select FAX on the HOME screen.

   LCD and Operation Panel

   The Fax standby screen is displayed.

4. Use the button to select Function list, then press the OK button.

   The Function list screen is displayed.

5. Use the button to select Memory reference, then press the OK button.

   Note

   • If no document is stored in the machine's memory, There is no document in memory. is displayed. Press the OK button to return to the previous screen.

6. Use the button to select a save menu, then press the OK button.

   • To specify a document to forward to the shared folder on the computer:

     If you select Save specified document, you can specify the document to forward to the shared folder on the computer:

     When the Specify the storage medium screen is displayed, select Destination folder and press the OK button.

     When the Select folder screen is displayed, select a destination folder, then press the OK button. The document selection screen is displayed.

     Note

     • If the specified document is not stored in the machine's memory, There is no document that can be forwarded. is displayed. Press the OK button to return to the previous screen.

     

     1. Date and time of transaction and fax/telephone number

     2. Transaction number (TX/RX NO.)

        A transaction number from "0001" to "4999" indicates a document being sent.

        A transaction number from "5001" to "9999" indicates a document being received.

     3. Color information

        Color is displayed for color transmission/reception. Nothing is displayed for black & white transmission/reception.

     Note

     • When you specify a PIN code for a registered folder, a screen asking you to enter a PIN code in case you specify the code. Entering the PIN code allows you to assign the shared folder as the destination.

     After selecting the document to save and pressing the OK button, the specified document is forwarded to the shared folder on the computer.

   • To forward all the received documents stored in the machine's memory to the shared folder on the computer:

     If you select Save all RX documents, you can forward all documents to the shared folder on the computer.

     When the confirmation screen is displayed, select Yes and press the OK button.

     When the Specify the storage medium screen is displayed, select Destination folder and press the OK button.

     When the Select folder screen is displayed, select a destination folder, then press the OK button. All documents are forwarded to the shared folder on the computer.

     Note

     • When you specify a PIN code for a registered folder, a screen asking you to enter a PIN code in case you specify the code. Entering the PIN code allows you to assign the shared folder as the destination.

Note

• You can forward up to 250 pages of fax as one PDF file.

• You can forward up to 2000 PDF files on a USB flash drive.

• Faxes are forwarded according to the order of the transaction number when Save all RX documents is selected.

• If the machine is disconnected with the computer or if the writing error occurs on the computer while forwarding faxes is in progress, the error message is displayed on the LCD. Press the OK button to dismiss the error.

• The faxes forwarded to the shared folder are named with the serial number from FAX_0001 (file extension: PDF).