Creating/Editing PDF Files

You can create PDF files by scanning items placed on the platen or ADF (Auto Document Feeder). Add, delete, rearrange pages or make other edits in the created PDF files.

Important

You can create or edit up to 100 pages of a PDF file at one time.
Only PDF files created or edited in Scan Utility or IJ PDF Editor are supported. PDF files created or edited in other applications are not supported.

Note

You can also create PDF files from images saved on a computer.
Selectable file formats are PDF, JPEG, TIFF, and PNG.
Images whose number of pixels in the vertical or horizontal direction is 10501 or more cannot be used.
When you select a password-protected PDF file, you must enter the password.
- Editing Password-Protected PDF Files

Place items on platen or ADF.
Start Scan Utility.
Click PDF Editor in the Scan Utility main screen.

IJ PDF Editor starts.
To specify the paper size, resolution, and other settings, click Settings... from the File menu, and then set each item in the Settings (Scanning from a Computer) dialog box.

Note
- Once settings are made in the Settings dialog box, the same settings can be used for scanning from the next time.
- In the Settings dialog box, specify image processing settings such as slant correction and outline emphasis.
When setting is completed, click OK.
Click (Scan) on Toolbar.

Scanning starts.

Note
- To open a file saved on the computer, click Open... from the File menu, and then select the file you want to edit.
- You can switch the view with the Toolbar buttons. For details, see PDF Edit Screen.
Add pages as needed.

When scanning and adding more items:

Place items, and then click (Scan) on the Toolbar.

When adding existing images or PDF files:

Click (Add Page) on the Toolbar. After the Open dialog box appears, select the image(s) or PDF file(s) you want to add, and then click Open.

Note
- You can also add images or PDF files from Add Page from Saved Data... in the File menu.
Edit pages as needed.

When changing page order:

Click the page you want to move, and then click (Page Up) or (Page Down) on the Toolbar to change the page order. You can also change the page order by dragging and dropping a page to the target location.

When deleting pages:

Click the page you want to delete, and then click (Delete Page) on the Toolbar.

Note
- These buttons appear when two or more pages have been created.
Select Save As... in File menu.

The Save dialog box appears.
Specify save settings.

Important
- The following items cannot be set for images whose resolution is outside the range of 75 dpi to 600 dpi or whose number of pixels in the vertical or horizontal direction is between 10201 pixels and 10500 pixels.
  - PDF Compression
  - Create a PDF file that supports keyword search
  - Correct slanted text originals
  - Detect the orientation of text original and rotate image
File Name

Enter a file name for the PDF file to be saved. When two or more pages have been created and you are saving each page separately, a sequential number is appended to the file names.

Save in

Set the folder in which to save PDF files. To change the folder, click Browse..., and then specify the destination folder.

Save to a subfolder with current date

Select this checkbox to create a current date folder in the folder specified in Save in and save created or edited PDF files in it. The folder will be created with a name such as "20XX_01_01" (Year_Month_Date).

If this checkbox is not selected, files are saved directly in the folder specified in Save in.

File Type
Select the file format for saving PDF files.

PDF

Save each page as a separate PDF file.

PDF (Multiple Pages)

Save multiple pages in one PDF file.

Note
- PDF (Multiple Pages) appears when two or more pages have been created.
PDF Compression
Select the compression type for saving.

Standard

It is recommended that you normally select this setting.

High

Compresses the file size when saving. This will reduce the load on your network and server.

Important
- If you save PDF files with high compression repeatedly, images may degrade.
Create a PDF file that supports keyword search

Select this checkbox to convert text in images into text data and create PDF files that support keyword search.

Correct slanted text originals
Select this checkbox to detect the document orientation based on the text in images and correct the angle (within the range of -0.1 to -10 degrees or +0.1 to +10 degrees) for creating PDF files.

Important
- The following types of image may not be corrected properly since the text cannot be detected correctly.
  - Images in which the text lines are inclined more than 10 degrees or the angles vary by line
  - Images containing both vertical and horizontal text
  - Images with extremely large or small fonts
  - Images with small amount of text
  - Images containing figures/images
  - Hand-written images
Detect the orientation of text original and rotate image
Select this checkbox to detect the page orientation based on the text in images and automatically rotate the images to the correct orientation for creating PDF files.

Important
- This function is available only for images (text documents) containing languages that can be selected from Document Language in the Settings (General Settings) dialog box of Scan Utility. This function is not available depending on the language in the image.
- The page orientation of the following types of image may not be detected since the text cannot be detected correctly.
  - Images with small amount of text
  - Images containing text whose font size is outside the range of 8 points to 48 points
  - Images containing special fonts, effects, italics, or hand-written text
  - Images with patterned backgrounds
Set up password security
Select this checkbox to display the Password Security Settings dialog box for setting a password for opening the created PDF file or a password for printing/editing it.

Important
- When a password-protected PDF file is edited, the passwords will be deleted. Reset the passwords.
  - Setting Passwords for PDF Files
Click Save.

The PDF file is saved.

Note
- When a password-protected PDF file is edited, the passwords will be deleted. Reset the passwords in the Save dialog box.
  - Setting Passwords for PDF Files
- To overwrite a saved file, click (Save) on the Toolbar.