Saving a Document in Machine's Memory to USB Flash Drive

You can save the received faxes stored in the machine's memory to the USB flash drive as PDF files using the operation panel of the machine.

You can save a specified document in the machine's memory to the USB flash drive or save all the documents in its memory to the USB flash drive at a time.

Important

• Do not remove the USB flash drive from the machine until saving is complete.

• For safety reasons, we recommend backing up faxes saved on a USB flash drive to another media periodically to avoid unexpected accidents.

• We assume no responsibility for damage to or loss of data for whatever reason even within the warranty period.

Note

• When saving a specified document, you specify it by its transaction number. If you do not know the transaction number for your target document, print the list of documents (MEMORY LIST) first.

  Printing a Document in Machine's Memory

• After saving the fax in the machine's memory to the USB flash drive, the fax is still stored in the machine's memory.

  For details on how to delete the fax in the machine's memory, see Deleting a Document in Machine's Memory.

1. Make sure that the machine is turned on.

2. Insert the USB flash drive into the USB flash drive port.

3. Flick the HOME screen, then tap FAX.

   Using the Operation Panel

   The Fax standby screen is displayed.

4. Tap Function list.

   The Function list screen is displayed.

5. Tap Memory reference.

   The memory list is displayed.

   

   1. Date and time of transaction and fax/telephone number

   2. Transaction number (TX/RX NO.)

      A transaction number from "0001" to "4999" indicates a document being sent.

      A transaction number from "5001" to "9999" indicates a document being received.

   3. Color information

      Color is displayed for color transmission/reception. Nothing is displayed for black & white transmission/reception.

   Note

   • If no document is stored in the machine's memory, There is no document in memory. is displayed. Tap OK to return to the previous screen.

6. Select a save menu.

   • To specify a document to save on the USB flash drive:

     Select a document to save on the Memory list screen, tap Save specified document.

     Note

     • If the specified document is not stored in the machine's memory, There is no document that can be saved. is displayed. Tap OK to return to the previous screen.

     Tap USB flash drive as the destination. The specified document is saved on the USB flash drive.

   • To save all the received documents stored in the machine's memory on the USB flash drive:

     Tap Batch process then tap Save all RX documents.

     Tap USB flash drive as the destination. All documents are saved on the USB flash drive.

Note

• You can save up to 250 pages of fax as one PDF file.

• You can save up to 2000 PDF files on a USB flash drive.

• Faxes are saved according to the order of the transaction number when Save all RX documents is selected.

• If the USB flash drive is removed or becomes full while saving faxes is in progress, the error message is displayed on the touch screen. Tap OK to dismiss the error.

• The folder and file name of faxes saved on the USB flash drive is as follows:

  • Folder name: CANON_SC\FAXDOC\0001

  • File name (file extension: PDF): Running numbers, starting from FAX_0001

  • File date: The date and time of saving as set in the machine.

    For details on how to set the date and time:

    Setting the Date and Time