Receiving Faxes
This section describes the preparation necessary for receiving a fax and how to receive a fax.
Preparing for Receiving Fax
Prepare for receiving a fax according to the following procedure.
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Select
FAX on the HOME screen.The Fax standby screen is displayed.
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Check receive mode setting.
Check the receive mode setting displayed on the Fax standby screen.
Note-
For details on how to change the receive mode:
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Load the sheets of plain paper.
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Specify paper settings as necessary.
This completes the preparation for receiving fax.
When a fax is received, it is printed on the loaded paper automatically.
Receiving Fax
Depending on the selected receive mode, the receive operation varies.
Note
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For details on the receive mode:
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You can specify the advanced settings of each receive mode.
For details on the advanced settings of the receive mode:
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In the following conditions, the received fax is not printed automatically, only is stored in the printer's memory.
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When Do not print is selected for Received documents in Auto print settings under Fax settings
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An error has occurred on the printer:
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You pressed the Stop button to cancel printing of a fax:
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When receiving a fax, you can save received faxes on a USB flash drive as PDF files automatically or forward received faxes to the shared folder on the computer as PDF files automatically.
When TEL priority mode is selected:
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When the call is a fax:
The telephone will ring when a call incomes.
Pick up the handset. If you hear the fax tone, wait for at least 5 seconds after it stops, and then hang up the handset.
The printer will receive the fax.
Note- If the printer will not switch to fax reception, select FAX again on the HOME screen, and then press Black button or the Color button to receive the fax.
- To receive a fax without picking up the handset, select Manual/auto switch: ON in Advanced. RX start time allows you to specify the number of seconds until the printer switches to fax reception.
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If you have subscribed to Duplex Ringing service in Hong Kong, the telephone will ring a specified number of times when there is an incoming call with a fax distinctive ring pattern. Then, the printer will switch to fax reception automatically without the handset being picked up.
The number of times to ring the telephone until switching to fax reception can be changed.
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Set the printer to enable you to initiate fax reception from a connected telephone (remote reception).
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When the answering device is connected to the printer:
- If the answering device is set to the answering mode, select User-friendly RX: ON in Advanced. If the call is a fax, the printer will receive the fax automatically.
- If the answering mode is turned off on the answering device, pick up the handset. If you hear the fax tone, wait for at least 5 seconds after it stops, and then hang up the handset.
- If Manual/auto switch: ON is selected in Advanced, set RX start time to longer than the time before the answering device starts playing the answering message. After making this setting, we recommend that you call the answering device using a mobile phone, etc. to confirm that messages are recorded successfully in the answering device.
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Set your answering device to answering mode and adjust it as follows:
- The entire message should be no longer than 15 seconds.
- In the message, tell your callers how to send a fax.
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When the call is a voice call:
The telephone will ring when a call incomes.
Pick up the handset, and talk on the telephone.
Note- If the printer unexpectedly switches to fax reception during telephone calls, select User-friendly RX: OFF in Advanced.
- If Manual/auto switch: ON is selected in Advanced, you must answer an incoming call by picking up the handset within the time specified in RX start time. Otherwise the printer will switch to fax reception.
When FAX only mode is selected:
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When the call is a fax:
The printer will receive the fax automatically.
Note- If a telephone is connected to the printer, the telephone will ring when a call incomes.
- You can change the number of times to ring the telephone with Ring count in Advanced.
When DRPD or Network switch is selected:
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When the call is a fax:
The telephone will ring when a call incomes.
The printer will receive the fax automatically when the fax ring pattern is detected.
Note-
You can change the number of times to ring the telephone.
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When the call is a voice call:
The telephone will ring when a call incomes.
When the printer does not detect the fax ring pattern, the telephone will continue ringing.
Pick up the handset, and talk on the telephone.
Note- To use this feature, you need to subscribe to a compatible service provided by your telephone company.
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For DRPD
You need to select the appropriate ring pattern on the printer.
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For Network switch
The name of this service varies depending on the country or region of purchase. This setting may not be also available depending on the country or region of purchase.
