Saving Document in Printer's Memory to USB Flash Drive

You can save the received faxes stored in the printer's memory to the USB flash drive as PDF files using the operation panel of the printer.

You can save a specified document in the printer's memory to the USB flash drive or save all the documents in its memory to the USB flash drive at a time.

Important

• Do not remove the USB flash drive from the printer until saving is complete.

• For safety reasons, we recommend backing up faxes saved on a USB flash drive to another media periodically to avoid unexpected accidents.

• We assume no responsibility for damage to or loss of data for whatever reason even within the warranty period.

Note

• When saving a specified document, you specify it by its transaction number. If you do not know the transaction number for your target document, print the list of documents (MEMORY LIST) first.

  • Printing Document in Printer's Memory

• After saving the fax in the printer's memory to the USB flash drive, the fax is still stored in the printer's memory.

  For details on how to delete the fax in the printer's memory, see Deleting Document in Printer's Memory.

1. Check that printer is turned on.

2. Insert a USB flash drive.

3. Select FAX on the HOME screen.

   • Using Touch Screen

   The Fax standby screen is displayed.

4. Select Function list.

   The Function list screen is displayed.

5. Select Memory reference.

   The memory list is displayed.

   

   • A: Date and time of transaction and fax/telephone number

   • B: Transaction number (TX/RX NO.)

     A transaction number from "0001" to "4999" indicates a document being sent.

     A transaction number from "5001" to "9999" indicates a document being received.

   • C: Color is displayed for color transmission/reception. Nothing is displayed for black & white transmission/reception.

   Note

   • If no document is stored in the printer's memory, There is no document in memory. is displayed. Select OK to return to the previous screen.

6. Select a save menu.

   • To specify a document to save on the USB flash drive:

     Select a document to save on the Memory list screen, select Save specified document.

     Note

     • If the specified document is not stored in the printer's memory, There is no document that can be saved. is displayed. Select OK to return to the previous screen.

     Select USB flash drive as the destination. The specified document is saved on the USB flash drive.

   • To save all the received documents stored in the printer's memory on the USB flash drive:

     Select Batch process, and then select Save all RX documents.

     Select USB flash drive as the destination. All documents are saved on the USB flash drive.

Note

• You can save up to 250 pages of fax as one PDF file.

• You can save up to 2000 PDF files on a USB flash drive.

• Faxes are saved according to the order of the transaction number when Save all RX documents is selected.

• If the USB flash drive is removed or becomes full while saving faxes is in progress, the error message is displayed on the touch screen. Select OK to dismiss the error.

• The folder and file name of faxes saved on the USB flash drive is as follows:

  • Folder name: CANON_SC\FAXDOC\0001

  • File name (file extension: PDF): Running numbers, starting from FAX_0001

  • File date: The date and time of saving as set in the printer.

    For details on how to set the date and time:

    • Setting Date and Time