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Sending Faxes with the Numeric Buttons

This section describes dialing and sending faxes directly using the Numeric buttons.

Important

  • It may be possible that faxes will reach unintended recipients due to the misdialing or incorrect registration of fax/telephone numbers. When you send important documents, it is recommended that you send them after speaking on the telephone.

    Sending a Fax after Speaking on Telephone

  1. Make sure that the machine is turned on.

  2. Press the FAX button.

    The Fax standby screen is displayed.

    figure: LCD

  3. Load documents on the platen glass or in the ADF.

    Important

    • When sending a double-sided document, load the document on the platen glass. Double-sided documents cannot be automatically scanned and sent from the ADF.

    Note

    • For details on the types, conditions of document, and how to load the document:

      Loading Originals

  4. Adjust the scan contrast and resolution as necessary.

    Adjust the scan contrast and resolution following the procedure below.

    1. Press the Menu button.

      The FAX menu screen is displayed.

    2. Use the LEFTRIGHT button to select FAX TX settings, then press the OK button.

    3. Use the LEFTRIGHT button to select Scan contrast, then press the OK button.

      The Scan contrast screen is displayed.

    4. Use the LEFTRIGHT button to select the scan contrast, then press the OK button.

      figure: LCD

      The LEFT button decreases the scan contrast, and the RIGHT button increases the scan contrast.

      By pressing the OK button, the LCD returns to the FAX TX settings screen.

    5. Use the LEFTRIGHT button to select Scan resolution, then press the OK button.

      The Scan resolution screen is displayed.

    6. Use the LEFTRIGHT button to select the scan resolution, then press the OK button.

      figure: LCD

      By pressing the OK button, the LCD returns to the Fax standby screen.

      The following settings are selectable on Scan resolution.

      Standard

      Suitable for text-only documents.

      Fine

      Suitable for fine-print documents.

      Extra fine

      Suitable for detailed illustration or fine-print quality documents.

      If the recipient's fax machine is not compatible with Extra fine (300 x 300 dpi), the fax will be sent in the Standard or Fine resolution.

      Photo

      Suitable for photographs.

      Note

      • The * (asterisk) on the LCD indicates the current setting.

      • When sending a color fax, documents are always scanned in the same resolution (200 x 200 dpi). The image quality (compression rate) is determined by which scan resolution is selected, except that Extra fine and Photo provide the same image quality.

  5. Use the Numeric buttons to dial the recipient's fax/telephone number.

    figure: LCD

    Use the following buttons to dial the recipient's fax/telephone number.

    Numeric buttons:

    Enters the number.

    RIGHT button:

    Enters a space.

    LEFT button:

    Deletes the last character you entered.

    button:

    By pressing this button once, "#" is entered. By pressing this button one more time, "P" is entered.

  6. Press the Color button for color transmission, or the Black button for black & white transmission.

    The machine starts scanning the document.

    Important

    • Color transmission is available only when the recipient's fax machine supports color faxing.

    • Do not open the document cover until scanning is completed.

  7. Start sending.

    • If you load the document in the ADF:

      The machine scans the document automatically and starts sending the fax.

      Note

      • To cancel a fax transmission, press the Stop button. To cancel a fax transmission while it is in progress, press the Stop button, then follow the instructions on the LCD.

      • If documents remain in the ADF after the Stop button is pressed while scanning is in progress, Close the feeder cover [OK]Eject the document is displayed on the LCD. By pressing the OK button, the remaining documents are automatically ejected.

    • If you load the document on the platen glass:

      After scanning the document, the confirmation screen asking you if you load the next document is displayed.

      To send the scanned document, press the OK button to start sending it.

      Note

      • To send two or more pages, follow the message to load the next page, and press the Color or Black button. After scanning all pages, press the OK button to start sending.

      • To cancel sending the fax, press the Stop button.

Note

  • When your machine is connected to a PBX (Private Branch Exchange) system, refer to the operating instructions of the system for details on dialing the recipient's fax/telephone number.

  • In case the machine was not able to send a fax, such as when the recipient's line was busy, it has the function to automatically redial the number after a specified interval. Automatic redialing is enabled by default.

    Automatic Redialing

  • Unsent documents, such as those pending redial, are stored in the machine's memory. They are not stored in the case of a sending error.

    Document Stored in Machine's Memory

  • Do not disconnect the power plug until all documents are sent. If you disconnect the power plug, all unsent documents stored in the machine's memory are lost.