Forwarding a Document in Machine's Memory to Shared Folder on the Computer

You can forward the received faxes stored in the machine's memory to the shared folder on the computer as PDF files using the operation panel of the machine.

You can forward a specified document in the machine's memory to the shared folder on the computer or forward all the documents in its memory to the shared folder on the computer at a time.

Important

• Do not disconnect the machine with the computer when the machine forwards received faxes to the shared folder on the computer.

• We assume no responsibility for damage to or loss of data for whatever reason even within the warranty period.

Note

• Register the destination folder using Canon Quick Toolbox in advance.

  For details on how to register the destination folder:

  Destination Folder Settings

• When forwarding a specified document, you specify it by its transaction number. If you do not know the transaction number for your target document, print the list of documents (MEMORY LIST) first.

  Printing a Document in Machine's Memory

• After forwarding the fax in the machine's memory to the shared folder on the computer, the fax is still stored in the machine's memory.

  For details on how to delete the fax in the machine's memory, see Deleting a Document in Machine's Memory.

1. Make sure that the machine is turned on.

2. Make sure that the machine is connected with the destination computer.

3. Flick the HOME screen, then tap FAX.

   Using the Operation Panel

   The Fax standby screen is displayed.

4. Tap Function list.

   The Function list screen is displayed.

5. Tap Memory reference.

   The memory list is displayed.

   

   1. Date and time of transaction and fax/telephone number

   2. Transaction number (TX/RX NO.)

      A transaction number from "0001" to "4999" indicates a document being sent.

      A transaction number from "5001" to "9999" indicates a document being received.

   3. Color information

      Color is displayed for color transmission/reception. Nothing is displayed for black & white transmission/reception.

   Note

   • If no document is stored in the machine's memory, There is no document in memory. is displayed. Tap OK to return to the previous screen.

6. Select a forward menu.

   • To specify a document to forward to the shared folder on the computer:

     Select a document to forward on the Memory list screen, tap Save specified document.

     Note

     • If the specified document is not stored in the machine's memory, There is no document that can be forwarded. is displayed. Tap OK to return to the previous screen.

     Tap Destination folder as the destination.

     Tap a destination folder to forward the specified document to the shared folder on the computer.

     Note

     • When you specify a PIN code for a registered folder, a screen asking you to enter a PIN code. Entering the PIN code allows you to assign the shared folder as the destination.

   • To forward all the received documents stored in the machine's memory to the shared folder on the computer:

     Tap Batch process then tap Save all RX documents.

     Tap Destination folder as the destination.

     Tap a destination folder to forward all documents to the shared folder on the computer.

     Note

     • When you specify a PIN code for a registered folder, a screen asking you to enter a PIN code. Entering the PIN code allows you to assign the shared folder as the destination.

Note

• You can forward up to 250 pages of fax as one PDF file.

• You can forward up to 2000 PDF files on a USB flash drive.

• Faxes are forwarded according to the order of the transaction number when Save all RX documents is selected.

• If the machine is disconnected with the computer or if the writing error occurs on the computer while forwarding faxes is in progress, the error message is displayed on the touch screen. Tap OK to dismiss the error.

• The faxes forwarded to the shared folder are named with the serial number from FAX_0001 (file extension: PDF).