Sending Scanned Data as E-Mail from Printer

You can send scanned data as an e-mail from the printer.

Before you use this function, check the following.

• The printer is connected to a LAN.

  Make sure the printer is connected to a LAN correctly.

• Mail server settings are completed using Remote UI.

  • Setting Mail Server

• Settings for sending scanned data as an e-mail are specified using Remote UI.

  • Specifying Mail Setting for Sending Scanned Data

Follow the procedure below to send the scanned data as an e-mail from the printer.

1. Check that printer is turned on.

2. Load original on platen or in ADF (Auto Document Feeder).

3. Select Scan on the HOME screen.

   • Using Touch Screen

   The screen for selecting to which you save/forward the data is displayed.

   

4. Select Attach to email.

5. Select E-mail directly from device.

6. Select Select recipients.

7. Specify recipient(s).

   

   • A: Select the recipient(s) from the address book.

   • B: Enter recipient's e-mail address.

   • C: Select the recipient(s) from the input history.

8. Perform mail sending settings.

   

   • D: Enter the subject.

   • E: Select the items below.

     

     H: Check the address. Selecting Edit allows you to change the address.

     I: Selecting Yes deletes the recipient.

     J: Select to change to Cc (carbon copy).

     K: Select to change to Bcc (blind carbon copy).

     Note

     • To change Cc or Bcc to To, Select the recipient and select Change to To.

   • F: Complete specifying the recipient.

   • G: Add the recipient.

9. Specify settings as necessary.

   

   • L: Select the document type.

     Document

     Select to scan the document.

     Photo

     Select to scan the photo.

   • M: Displays Scan settings screen.

     For more on the setting items:

     • Setting Items for Scanning Using Operation Panel

   • N: Changes the destination of e-mail/screen.

   • O: Displays how to load the original.

10. Press the Black button or the Color button.

    Note

    • If the original is not loaded properly, a message is displayed on the touch screen. Load the original on the platen or in the ADF according to the scan settings.

    • If you select ON for Preview on the scan setting screen:

      The preview screen is displayed before sending the scanned original as an e-mail.

      

      • P: The preview screen of the scanning data is displayed.

      • Q: Select to rotate the preview screen.

        Displayed when you select PDF or Compact PDF for Format on the scan setting screen.

      • R: Select to send the scanned original as an e-mail.

      • S: Select to rescan the original.

    • If you load the original in the ADF:

      The printer starts scanning and scanned data is sent as an e-mail.

    • If you load the original on the platen:

      • When you select JPEG for Format on the scan setting screen:

        The printer starts scanning and scanned data is sent as an e-mail.

      • When you select PDF or Compact PDF for Format on the scan setting screen:

        The confirmation screen asking you if you continue scanning is displayed after scanning is complete.

        

        If you continue scanning, load the original on the platen and start scanning.

        If you do not continue scanning, select End. The scanned data is sent as an e-mail in one PDF file.

    Remove the original on the platen or from the document output slot after scanning is complete.