Registering Recipients in Group E-Mail

If you register two or more registered e-mail address to a group e-mail, you can send the same mail successively to all recipients registered to the group e-mail.

1. Check that printer is turned on.

2. Select Scan on the HOME screen.

   • Using Touch Screen

   The screen for selecting to which you save/forward the data is displayed.

   

3. Select Attach to E-mail.

4. Select E-mail directly from device.

5. Select Edit e-mail address book.

6. Select Display e-mail address book.

   The screen to select an ID number is displayed.

   

   Note

   • If you already registered the recipients, the recipients' name is displayed next to the ID number. If you already registered the group mail, the icon and the group name are displayed next to the ID number.

7. Select unregistered ID number.

   Note

   • If you already registered the recipients and they are displayed by name, select Switch view. The registered recipients are displayed by ID number.
   • If you select New entry, an unregistered ID number will be selected in numerical order.

8. Select Register group e-mail.

   The screen to register the group name and the member of the group is displayed.

   

9. Enter group name.

   1. Select entry field of group name.

      The screen to enter the character is displayed.

   2. Enter group name.

      

   3. Select OK.

   Note

   • You can enter the name up to 16 characters, including spaces.

10. Register the registered recipient as a member of the group e-mail.

    1. Select Add member.

       The address book is displayed.

       Display by name

       

       Display by ID number

       

       • A: Select to switch the display by name and by ID number.

       • B: Select to display the screen to select an initial. You can search the registered recipient by initial.

         

         By selecting the initial, the registered recipients are displayed in alphabetical order from the selected character.

       • C: Select to display the screen to select an ID number of the registered recipient. You can search the registered recipient by ID number.

         

         By entering the ID number and selecting OK, the registered recipients are displayed in order from the recipient of the ID number selected.

       • D: The recipients that can be registered are displayed.

    2. Select recipient to register as group member.

       The member to register is displayed on the list.

       

       Note

       • To delete the recipient from the group e-mail, select a recipient that you want to delete from the list. After the confirmation screen is displayed, select Yes to delete the recipient from the group e-mail.

    3. To add another member, select Add member again.

       The address book is displayed.

    4. Select recipient to register as group member.

       The member to register is displayed on the list.

       

       Repeat the procedure to register another member to the same group e-mail.

11. Select Complete to finalize registration.

    Note

    • To register another group, select an unregistered ID number and operate in the same procedure.