Sending Faxes by Entering Fax/Telephone Number

This section describes dialing and sending faxes directly by entering the fax/telephone numbers.

Important

• It may be possible that faxes will reach unintended recipients due to the misdialing or incorrect registration of fax/telephone numbers. When you send important documents, we recommend that you send them after speaking on the telephone.

  • Sending Fax after Speaking on Telephone

1. Check that printer is turned on.

2. Load original on platen or in ADF (Auto Document Feeder).

3. Select FAX on the HOME screen.

   • Using Touch Screen

   The Fax standby screen is displayed.

   

   • A: The receive mode selected currently is displayed.

   • B: The date and time are displayed.

   • C: Select to send faxes with the on hook dial function.

     • Using On Hook Dial Function

   • D: Select to send faxes with redialing.

     • Resending Faxes (Redialing Busy Number)

   • E: You can use the each fax function and change the setting for the fax.

   • F: The current state is displayed.

   • G: You can change the settings for sending a fax.

     • Setting Items for Sending Faxes

   • H: You can select a registered fax/telephone number.

     • Sending Fax to Registered Recipient

   • I: Select to display the screen to enter the fax/telephone numbers.

   Note

   • If you have not set up the printer for sending/receiving faxes yet, the message for setup is displayed on the touch screen when you select FAX on the HOME screen for the first time. When you set up for faxing, follow the procedure according to the instructions on the touch screen.

4. Dial recipient's fax/telephone number.

   1. Select entry field of fax/telephone numbers.

      

   2. Enter fax/telephone number.

      

      • J: Enters the number.

      • K: Deletes the entered number.

      • L: Enters a blank space.

      • M: Enters a pause "P".

   3. Select OK.

      

      The touch screen returns to the Fax standby screen.

      

      Note

      • Select Save profile to register the current settings as a custom menu.

        • Registering Favorite Settings (My Presets)

5. Press the Black button or the Color button.

   The printer starts scanning the document.

   Important

   • Color transmission is available only when the recipient's fax device supports color faxing.
   • Do not open the document cover until scanning is completed.

6. Start sending.

   • If you load the document in the ADF:

     The printer scans the document automatically and starts sending the fax.

     Note

     • To cancel a fax transmission, press Stop button. To cancel a fax transmission while it is in progress, press Stop button, and then follow the instructions on the touch screen.
     • If documents remain in the ADF after the Stop button is pressed while scanning is in progress, Document in ADF. Remove the document from the document tray and tap [OK]. is displayed on the touch screen. By selecting OK, the remaining documents are automatically ejected.

   • If you load the document on the platen:

     After scanning the document, the confirmation screen asking you if you load the next document is displayed.

     To send the scanned document, select Send now to start sending it.

     To send two or more pages, follow the message to load the next page, and select Scan. After scanning all pages, select Send now to start sending.

     Note

     • To cancel sending the fax, press Stop button.

Note

• When your printer is connected to a PBX (Private Branch Exchange) system, refer to the operating instructions of the system for details on dialing the recipient's fax/telephone number.

• In case the printer was not able to send a fax, such as when the recipient's line was busy, it has the function to automatically redial the number after a specified interval. Automatic redialing is enabled by default.

  • Automatic Redialing

• Unsent documents, such as those pending redial, are stored in the printer's memory. They are not stored in the case of a sending error.

  • Document Stored in Printer's Memory
• Do not unplug the power cord until all documents are sent. If you unplug the power cord, all unsent documents stored in the printer's memory are lost.