Scheduled Export of Cost Data Dialog Box

Configure the scheduled export of cost information to a file in CSV format.

You can also do the settings to send exported CSV format files by e-mail.

This will show all printers for which job costs can be checked in Accounting Manager.

Select Scheduled Export of Cost Data from Job Cost in the File menu to display this dialog box.

Date

Specify the interval for performing the scheduled export of cost information.

Select from None, Daily, Weekly on, and Monthly on.

Note

If None is selected, the scheduled export of cost information will not be performed.
To create exports at the end of each month, select Monthly on and specify 31 as the date to be performed.

Destination

Specify the folder that the cost information is exported to.

Files will be exported with a name in the following format: JobCostList_YYYYMMDD-YYYYMMDD.csv. "YYYY" indicates the year, "MM" the month and "DD" the day.

If a file with the same name already exists, "(n)" is appended to the end of the file name, so that a file with a duplicate name is not exported.

Default Button: Restores the default value for Destination.

Output tabulated results to a file for each category

Selecting this also outputs a CSV-format file in which each item is tabulated.

Tabulation Settings

Click this to display the Tabulation Settings dialog box.

Each selected item is totaled and output as a tabulated file in CSV format.

Retry failed operations

Check this check box to try creating a schedule again after the export could not be completed for some reason.

Send exported files by e-mail

By selecting this, you can send cost information files that are exported at scheduled intervals in a CSV format by e-mail.

All

Attaches a CSV-format file that is exported at scheduled intervals and a CSV-format file in which each item is totaled.

Tabulated results only

Only attaches a CSV-format file in which each item is totaled.

E-mail Settings

Displays the "E-mail Settings Dialog Box".

Do the settings related to the e-mail server and the e-mails for sending cost information files that are exported in a CSV format.

Important

The scheduled export and e-mail transmission of cost information requires that resident service be started.

For details on the resident service, see "Resident Service Settings Dialog Box."
Even if there are no jobs to be included in the exported log, a file will be exported. In this case, only the header row is exported.

E-mail Settings Dialog Box

Do the settings related to the e-mail server and the e-mails for sending cost information files that are exported in a CSV format.

Clicking the E-mail Settings button in the Scheduled Export of Cost Data dialog box opens the E-mail Settings dialog box.

E-mail

To Address

Input the e-mail addresses to which to send e-mail. You can register up to a maximum of 5 e-mail addresses.

If you input multiple e-mail addresses, separate them with commas ",".

From Address

Input the e-mail address from which to send e-mail. You can register 1 e-mail address.

Size Limit

Input the maximum size for attached files.

The e-mails are not sent if the size of the attached file is larger than the value that is input here.

Note

The default value is 5120 (KB), you can input a value in a range from 5 to 102400 (KB).

Add Comment to E-mail

Input text as the body of the e-mail. You can input a maximum of 80 characters.

Mail Server

SMTP Server

Input the IP address and the host name of the SMTP server.

Port Number

Input the port number of the SMTP server.

SMTP Authentication

Select whether to use the SMTP server's authentication function. Select this to use the SMTP server's authentication function.

Account: Input the account that uses SMTP authentication.
Password: Input the password that is used for SMTP authentication.

POP before SMTP

Select whether to use POP before SMTP. Select this to use POP before SMTP.

POP Server: Input the IP address and the host name of the POP server.
Port Number: Input the port number of the POP server.
Account: Input the account used when connecting to the POP server.
Password: Input the password used when connecting to the POP server.
Wait after Authentication: Select the time to wait before sending e-mail after POP authentication is done.
Authentication: Select either POP or APOP as the authentication method for POP before SMTP.